Automation Built for Your Vertical.
Every industry has a different failure point. We build for yours.
A home services business loses jobs to the first missed call. A law firm loses matters to a slow intake process. A dental practice loses revenue to no-shows. Generic automation doesn't know the difference. Our vertical systems do — and they're designed around the specific moment where your revenue leaks.
Pre-scoped from day one
Each system starts with a proven blueprint for your vertical. The discovery conversation focuses on your specific workflow, not on explaining how your industry works.
Faster time to live
Because the architecture is already designed for your use case, build time is shorter. You get a working system, not an exploratory prototype.
Compliance awareness built in
Industry-specific requirements — HIPAA considerations for healthcare, intake standards for legal, licensing constraints for real estate — are factored into the design from the start.
Configured for your buyer's language
The voice agent, SMS copy, and email sequences are written in the language your customers actually use, not generic placeholder text.
Select your industry. We already know the blueprint.
Home Services
Plumbing, HVAC, electrical, roofing, landscaping
Trades live and die by the first response. Miss a call and the job goes to whoever picks up next. Our Home Services system closes that gap at every stage of the job lifecycle.
What the system delivers
- 24/7 AI voice receptionist — answers every inbound call, qualifies the job type, and books the appointment directly into your dispatch calendar.
- Missed-call text-back — the moment a call goes unanswered, an instant SMS re-engages the caller before they dial a competitor.
- Post-job review automation — after each completed job, a timed SMS/email sequence requests a Google review and routes any dissatisfied customers to a private resolution flow.
- Reactivation campaigns — dormant contacts from previous seasons are re-engaged with targeted outreach to fill slower weeks.
Outcomes to expect
Real Estate & Property Management
Residential, commercial, property management companies
Real estate leads have long decision cycles and low tolerance for slow follow-up. The agent or property manager who responds first and stays consistent wins the listing or the lease.
What the system delivers
- Multi-source lead intake — Zillow, Realtor.com, Facebook Lead Ads, and website forms all funnel into one unified CRM pipeline.
- Automated qualification and nurture — a multi-touch SMS/email sequence qualifies buyer intent, budget, and timeline, then surfaces the lead to an agent only when it signals readiness to transact.
- Showing scheduler — prospects self-schedule viewings via SMS; the system syncs the slot to the agent's calendar and sends automated confirmations and reminders.
- Open house and post-showing follow-up — structured feedback requests and next-step prompts sent automatically after every showing.
Outcomes to expect
Medical & Dental
GP clinics, dental practices, specialist offices, medspas
Front desks are overwhelmed. No-shows drain revenue. Recall lists sit untouched. Our Medical & Dental system handles the administrative layer so clinical staff focus on patients.
What the system delivers
- AI appointment booking — inbound calls and online requests handled 24/7 with a voice or chat agent that books against live availability.
- Appointment reminders — multi-step SMS/email sequences confirm bookings and reduce no-shows, with an easy reschedule link.
- Patient recall campaigns — automated outreach to patients overdue for their next appointment, cleaning, or follow-up visit.
- Intake form delivery — new patient forms sent automatically before the appointment, completed digitally, and routed to the practice management system.
Outcomes to expect
Legal & Professional Services
Law firms, accounting, consulting, financial advisory
High-value prospects expect a fast, professional response. A slow intake process or an unanswered after-hours inquiry hands the matter to a competitor. Our system gives every enquiry a thorough, consistent first response.
What the system delivers
- Automated intake — a structured intake flow gathers matter type, key facts, and contact details before any attorney or advisor time is spent.
- Conflict check routing — basic intake logic flags common conflict scenarios and routes them to a review queue before scheduling a consultation.
- Consultation scheduling — qualified prospects self-schedule directly, eliminating the back-and-forth coordination.
- Retainer and document follow-up — automated chasers for unsigned retainers and outstanding intake documents keep matters moving without manual follow-up.
Outcomes to expect
Staffing & Recruiting
Temp agencies, executive search, contract staffing, internal TA
Recruiting is a speed game at both ends. The firm that reaches a qualified candidate or fills a client order fastest wins. Our Staffing system automates the volume tasks so your recruiters focus on relationship and placement.
What the system delivers
- Candidate intake and screening — applications from job boards and career pages enter a structured SMS/voice screening flow that qualifies availability, experience, and location before a recruiter reviews.
- Database reactivation — previous candidates in your ATS are re-engaged via bulk SMS when a matching job order opens, turning old data into active pipeline within hours.
- Interview scheduling — candidates self-book into recruiter calendars; the system sends confirmations, reminders, and a day-of SMS.
- Status update automation — regular touchpoints keep candidates and clients informed without a coordinator sending individual messages.
Outcomes to expect
From first call to live system in a defined timeline.
Because the vertical blueprint is already built, the process is focused and predictable.
Strategy call
We identify which vertical blueprint fits your business and walk through your current lead and operations flow. You leave the call with a clear picture of what the system will do.
Scoping and proposal
We document the exact workflows, integrations, and automations included in the build. No open-ended retainer — a defined scope with defined deliverables.
Build and integration
Our team configures the system against your real data, tools, and brand. You review and approve before anything goes live.
Launch and monitoring
We go live against agreed performance benchmarks. The first 30 days include active monitoring and optimisation to make sure the system performs as scoped.
Frequently asked questions
How is an industry-specific system different from a generic automation setup?
A generic setup starts from scratch — defining what your industry does, what the lead journey looks like, what compliance constraints apply. An industry-specific system starts with a blueprint that already accounts for all of that. The discovery call focuses on your business specifics, not your industry basics. That translates directly to a faster build and a more accurate first deployment.
Do I need to already have a CRM or scheduling tool?
Not necessarily. We can work with what you already have — GHL, HubSpot, ServiceTitan, Jane App, Clio, Bullhorn — or we can recommend and set up the right stack as part of the engagement. The system is designed around your actual workflow, not a theoretical one.
How long does it take to go live?
A focused single-workflow deployment — for example, missed-call text-back plus booking — can go live in 7–10 days. A full vertical system covering intake, booking, follow-up, and reactivation typically takes 3–5 weeks depending on integration complexity and the number of tools involved.
Is the healthcare system HIPAA compliant?
HIPAA compliance is a shared responsibility across the tools and processes involved. We design the system with HIPAA considerations in mind — using covered platforms, avoiding PHI in unencrypted channels, and scoping the automation to the minimum necessary data. We document what the system does and does not handle so your compliance team can review it confidently.
Can the system handle multiple locations or service areas?
Yes. Multi-location configurations are a common requirement, particularly for home services, dental groups, and staffing agencies with several offices. We scope the routing logic, calendar management, and reporting to match your operational structure.
What does ongoing support look like after launch?
After launch, we monitor performance against the agreed benchmarks and flag anomalies. Optimisation passes on follow-up sequences, qualification flows, and booking rates are included in the engagement scope. We also have dedicated support and maintenance plans for clients who want a long-term operational partner.
Explore the rest of the system
Related services
AI Voice Receptionist
A 24/7 voice agent that answers, qualifies, and books — plus instant missed-call text-back.
Learn moreServiceCRM & Lead Systems
A pipeline with a 5-day aggressive SMS/email follow-up cadence until the lead books.
Learn moreServiceDatabase Reactivation
Wake dormant CRM lists with SMS, email, and voice — booked jobs from leads you already paid for.
Learn moreBuilt for these industries
Home & Property
Plumbing, HVAC, electrical, roofing, landscaping — book the job before the competitor calls back.
Learn moreIndustryReal Estate
Qualify buyer leads, follow up relentlessly, and book showings without phone tag.
Learn moreIndustryHealthcare
Recall lists, intake, and booking handled automatically so the chair stays full.
Learn moreIndustryProfessional Firms
Law, IT, HR & staffing — capture after-hours intake and route hot matters instantly.
Learn moreLive deployments
Troy Plumbing — AI Voice Receptionist
Cut a 28% missed-call rate to near zero and lifted after-hours bookings with a 24/7 AI agent.
Read the storySabra Home Buyers — Outbound AI Specialist
An outbound AI that qualifies sellers on four pillars and books in real time — zero manual dialing.
Read the storyNeurology Practice — HIPAA-Aware Receptionist
A constraint-first Vapi receptionist escalating emergencies in under 5 seconds and saving 20+ hours a week.
Read the storyTell us your industry. We will scope the system.
Every engagement starts with a no-obligation strategy call. We review your current setup, identify the highest-leverage automation for your vertical, and give you a scoped proposal — no guesswork, no open-ended retainer.